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CORPORATE
Corporate Governance
Nomination Committee Charter
1. OVERVIEW
1.1 Contrary to the Australian Stock Exchange
Corporate Governance Council's recommendation 2.4, which states
"The Board should establish a nomination committee", the
Board of Medusa Mining Limited ("Medusa" or the
"Company") believes the Company is not of a size, nor
are its financial affairs of such complexity to justify the
establishment of a Nomination Committee.
1.2 At this stage of Medusa's development, the
Board has resolved:
(a) not to establish a Nomination Committee
("Committee");
(b) that the issue whether a Committee be established, be
reviewed annually;
(c) a Charter that clearly sets out the Committee's role and
responsibilities, composition, structure and membership
requirements be implemented; and
(d) that the responsibility for all issues and matters normally
dealt with by the Committee be handled by the Board of
Directors.
2. OBJECTIVES
2.1 The function of the Committee is to assist the
Board in fulfilling its corporate governance responsibilities by:
(a) monitoring the size and composition of the
Board;
(b) recommending individuals for nomination as members of the
Board and Committees; and
(c) reviewing the performance of the Board to ensure that its
members remain committed and are
adequately discharging their duties and responsibilities.
2.2 Until such time as the Committee is formally
established, the functions of the Committee will be dealt
forthwith by the full Board of Directors.
3. MEMBERSHIP
3.1 The structure of the Committee to be appointed
by the Board, will consist of:
(a) at least 3 members;
(b) at least 2 Non-Executive Directors;
(c) a majority of Directors that are independent of management;
and
(d) an independent Chairperson (who is not the Chairperson of
the Board)
3.2 The Secretary of the Committee will be the
Company Secretary, or any other person nominated by the Board.
4. MEETINGS
4.1 The Committee shall meet at least once a year.
4.2 Additional meetings may be convened if
requested by any member of the Committee.
4.3 The Committee may invite any person with
relevant experience and expertise at Committee meetings, if it
considers their attendance to be appropriate, eg external
advisers.
4.4 The quorum for a meeting is two members.
4.5 The Secretary, in conjunction with the
Chairperson of the Committee is responsible for preparation of the
agenda for each meeting and must circulate the agenda and
Committee papers to each member of the Committee at least 2
business days before each meeting.
5. ROLE AND RESPONSIBILITIES
The Committee recognizes the need to maintain a
Board that facilitates and enhances the efficient and effective
operations of the Company and is aware of it responsibilities of
reviewing and making appropriate recommendations to the Board on
the following issues:
5.1 Size and composition of the Board:
To ensure that the Board has the appropriate blend
of Directors with the necessary financial expertise and relevant
industry experience, the Committee:
(a) regularly reviews the size and composition
of the Board, and makes recommendations to the Board on any
appropriate changes;
(b) provides advice on the competency levels of Directors;
(c) makes recommendations on the appointment and removal of
Directors; and
(d) makes recommendations on whether any Directors whose term of
office is due to expire should be nominated for re-election.
5.2 Selection process of new Directors:
(a) In selecting an individual for nomination as
a Director (either as a replacement or addition), the potential
candidate will:
(i) complement the composition of the current
Board;
(ii) have the required skills, knowledge and expertise to add
value to the Board;
(iii) enhance the competency level of the Board by providing
independent and objective advice;
(iv) have no undisclosed material conflicts of interest with
the Company;
(v) have a reputable standing in the industry; and
(vi) be able to commit the necessary time to fulfill his/her
duties and responsibilities;
(b) The Committee is empowered to engage
external consultants in their search for a new Director;
(c) The initial appointment of a new Director is made by the
Board, who will be required to stand for re-election at the
Company's next Annual General Meeting.
Unless the Director was initially voted in by shareholders at a
General Meeting, the new Director would then have to stand for
re-election in accordance with the Company's Constitution;
(d) The names of candidates submitted for election as Director
should be accompanied by the following information to enable
shareholders to make an informed decision on their election:
-
biographical details, including competencies
and qualifications and information sufficient to enable an
assessment of the independence of the candidate;
-
details of relationship between the
candidate and Medusa, as well as Directors of Medusa;
-
other Directorships held;
-
particulars of other positions which involve
significant time commitments;
-
the term of office currently served by any
Directors subject to re-election; and
-
any other particulars required by law.
5.3 Performance appraisals:
(a) establish evaluation methods of rating the
performance of Board members;
(b) implement ways of enhancing the competency levels of
Directors;
(c) to consider and articulate the time required by Board
members in discharging their duties efficiently; and
(d) continual assessment of Directors as to whether they have
devoted sufficient time in fulfilling their duties as Directors.
6. REPORTING
6.1 The Committee must submit a report to the
Board formally at least once a year.
6.2 The report in clause 6.1 will be a summary of
the Committee's activities during the year, together with related
findings and recommendations.
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